The format of a formal letter typically includes:
1. Sender’s address: in this includes your full name, address, and Place this at the top of the letter, aligned to the right.
2. Date: Add the current date, month and year below your address, aligned to the left.
3. Recipient’s address: Add the name and address of the person or organization you are writing to, below the date, aligned to the left.
4. Salutation: Begin your letter with a formal greeting such as “Dear Mr./Ms./Dr. Last Name,” followed by a colon.
5. Body: The body of your letter should be organized into paragraphs, with each paragraph covering a different point. Begin with an introduction that explains the purpose of your letter, followed by the main content, and conclude with a summary or conclusion.
There should be three para in the body of letter , That is :-
i. Introduction 1-2 lines_______ para I
ii. Content 6-7 lines______ para II
iii. Complimentary close 1-2 lines______ para III.
6. Closing: End your letter with a formal closing, such as “Sincerely” or “Yours faithfully,” followed by a comma.
7. Signature: Sign your name below the closing, and include your typed name and any relevant professional titles or designations.
8. Enclosures: If you are including any documents with your letter, list them below your signature with a brief description of each.
Here is an example of a formal letter format:
Sender’s Name XYZ
Sender’s Address D-182/A,_Lal Kuan
Date 22 April 2023
Recipient’s Name Devindra
Recipient’s Address 228,Dayaalbagh, chok
Dear Mr./Ms./Dr. Last Name, Deshmukh
Introduction paragraph …………………………………………………………………..
Main content paragraph ………………………………………………………………..
Conclusion paragraph ………………………………………………………………………….
Sincerely,
[Signature] [NAME IN BLOCK LETTERS]
Professional Designation _____________________
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